190 lines
7.8 KiB
Markdown
190 lines
7.8 KiB
Markdown
# EventBuzz Attendee App — Functionality Brief
|
||
|
||
This is the **attendee-facing EventBuzz experience**: the phone-friendly website people open at an event (typically from a QR code, invite, or join link). It is not the organiser dashboard. Organisers set up the event elsewhere; attendees use this app to join, follow the programme, take part, and share moments.
|
||
|
||
---
|
||
|
||
## In one sentence
|
||
|
||
Guests join an event with a short code, then use their phone to follow the agenda, ask questions, take quizzes and polls, earn points, give feedback, and create branded photos to share.
|
||
|
||
---
|
||
|
||
## Who it is for
|
||
|
||
**Attendees** use it throughout the event: finding sessions, interacting during talks, and collecting photos afterwards.
|
||
|
||
**Speakers and hosts** can also use dedicated **on-stage screens** (opened from a special link) so the room can see live questions, poll results, and a photo wall on the projector.
|
||
|
||
**Organisers** do not run the event from this app, but they control what attendees see: branding, who can register, which sessions are live, and which extras (feedback, ratings, photos, rewards) are switched on.
|
||
|
||
---
|
||
|
||
## Getting in
|
||
|
||
Attendees do not need to hunt for an app store listing. They open a link or scan a QR, then:
|
||
|
||
1. **Enter a join code** (from an invite, slide, or poster), or land on a link that already includes the code.
|
||
2. See the **event name, logo, dates, and venue**.
|
||
3. Sign in the way the organiser has chosen:
|
||
- **Open / guest access** — continue with little or no friction (email may still be asked).
|
||
- **Email one-time code (OTP)** — a code is sent to their inbox.
|
||
- **Magic link** — a sign-in link is emailed (it expires after a short time).
|
||
- **Invite only** — they must also enter an invite code.
|
||
|
||
If registration needs extra details (name, phone, custom questions), they complete a **profile** before entering. Some events require **organiser approval** first; those guests see a waiting screen until they are accepted.
|
||
|
||
Returning guests who already registered can sign in again even if new registrations have closed.
|
||
|
||
---
|
||
|
||
## Event home
|
||
|
||
Once inside, attendees land on the **event hub**:
|
||
|
||
- Event name, description, banner image, and organiser branding
|
||
- Dates and location
|
||
- **Full agenda**, grouped by day, with session times and details
|
||
- **My Sessions** — a personal list of talks they have bookmarked
|
||
- Optional **event ratings** (if the organiser has turned that on)
|
||
|
||
This is the home base they can return to from anywhere in the app.
|
||
|
||
---
|
||
|
||
## Sessions and the agenda
|
||
|
||
Each session has its own page with:
|
||
|
||
- Title, type (for example symposium or panel), time, duration, and room
|
||
- Option to **bookmark** it for later
|
||
- **Key people** — speakers, moderators, and similar, with photo, title, bio, organisation, and public links (LinkedIn, X, website) when provided
|
||
- **My Sessions** and the **full agenda** again, so people can jump to the next talk without going home
|
||
- Live **Q&A** and **quizzes / polls** for that room (when the organiser has them running)
|
||
|
||
Organisers can hide individual tabs (key people, my sessions, or agenda) per session if they want a simpler room experience.
|
||
|
||
**Tracks** (parallel programmes, halls, or streams) have their own landing page when someone joins with a track code.
|
||
|
||
---
|
||
|
||
## Live Q&A
|
||
|
||
During a session, attendees can:
|
||
|
||
- **Ask a question** from their phone (including anonymously if they are not fully signed in)
|
||
- See questions from the rest of the room as they come in
|
||
- **Upvote or downvote** questions so popular ones rise
|
||
|
||
On the **presenter screen**, shortlisted questions can be shown to the room so the speaker can answer what the audience actually cares about.
|
||
|
||
---
|
||
|
||
## Quizzes, polls, and surveys
|
||
|
||
Organisers can push live activities into a session. Attendees are taken into them (including automatically when something goes live) and can:
|
||
|
||
- Answer **quizzes** (scored, with right/wrong answers)
|
||
- Vote in **polls**
|
||
- Complete **surveys** (including text answers and ratings)
|
||
|
||
Question types include single choice, multiple choice, free text, and star ratings. Quizzes can run on a **timer**. After submitting, people may see their own answers, the correct answers (when the host allows it), and live result summaries.
|
||
|
||
**On-stage presentation screens** let the host:
|
||
|
||
- Put a question on air
|
||
- Show live response charts
|
||
- See who has answered
|
||
- Show a **quiz leaderboard**
|
||
- Reveal the correct answer when they choose
|
||
- Switch between Q&A and quiz/poll views for the same session
|
||
|
||
---
|
||
|
||
## Rewards and leaderboard
|
||
|
||
Participation can earn **points**. Typical ways to earn them include registering, asking or voting on questions, taking quizzes or polls, and submitting feedback or ratings. Organisers can also adjust points manually.
|
||
|
||
Attendees can:
|
||
|
||
- See their **total points** and a history of how they earned them
|
||
- Open a **leaderboard** of top participants
|
||
- See **their own rank** among the group
|
||
|
||
A celebration can appear when points are awarded, so the reward feels immediate.
|
||
|
||
---
|
||
|
||
## Feedback and ratings
|
||
|
||
When the organiser enables them, attendees can fill in **custom forms**:
|
||
|
||
- **Feedback** — comments and structured questions about the event or a session
|
||
- **Ratings** — typically star ratings and similar scores, including an overall event rating on the event home
|
||
|
||
Forms are built by the organiser (required fields, multiple choice, checkboxes, stars, and so on). Submission is a simple one-screen flow on the phone.
|
||
|
||
---
|
||
|
||
## Photo experiences
|
||
|
||
These are usually opened from a dedicated QR or link at a booth or after a session. They are designed for sharing on social media.
|
||
|
||
### Photo wall
|
||
|
||
Attendees take or upload a selfie (cropping to the right shape if needed). The photo can be placed in an event **frame**, and the organiser can ask for a name and extra fields. Photos may wait for **approval** before they appear.
|
||
|
||
A **live photo wall** on a large screen shows approved photos as they come in.
|
||
|
||
People can **download** their framed photo and **share** it to LinkedIn, Facebook, Instagram, Snapchat, X, WhatsApp, or the phone’s native share sheet — whichever the organiser has allowed.
|
||
|
||
### Find my photos
|
||
|
||
Attendees upload a selfie and the app **finds photos of them** from the event. Matches can be downloaded and shared the same way.
|
||
|
||
### Social share (branded frames)
|
||
|
||
Guests pick an official **event frame**, add their photo, crop it, and walk away with a ready-to-post image.
|
||
|
||
### AI avatar
|
||
|
||
Guests pick a themed avatar template, upload a selfie, and the app generates a **stylised portrait** of them in that look. They can download and share the result.
|
||
|
||
---
|
||
|
||
## Moving around the app
|
||
|
||
A floating **quick menu** (on session and related screens) jumps to:
|
||
|
||
- Event home
|
||
- Rewards
|
||
- Leaderboard
|
||
- Feedback and ratings (when those are on for the session)
|
||
- All questions
|
||
|
||
The header shows the **event logo**, a **points total**, and sign-out. The layout is built for a phone in the hand at a venue.
|
||
|
||
---
|
||
|
||
## Branding and trust
|
||
|
||
Each event can show its own **logo, banner, name, and colours**. Legal pages for **privacy** and **terms of service** are available from the marketing/legal area of the site.
|
||
|
||
---
|
||
|
||
## Typical attendee journey
|
||
|
||
1. Scan a poster QR or type a code from a slide.
|
||
2. Sign in (or continue as a guest) and complete a profile if asked.
|
||
3. Browse the agenda, bookmark sessions, and open the current talk.
|
||
4. Ask questions, vote, and take a live poll or quiz.
|
||
5. Earn points and check the leaderboard.
|
||
6. Rate the session or send feedback.
|
||
7. At a photo booth or from a follow-up link, create a framed photo, find pictures of themselves, or generate an AI avatar — then share it.
|
||
|
||
---
|
||
|
||
## What this app is not
|
||
|
||
It is **not** the organiser control panel (creating events, building forms, managing attendees). It is **not** a check-in / badge-scanning tool. Those live in other EventBuzz products. This app is what **guests and the room** use during and around the event.
|